The Environmental Improvement Budget (EIB) is a fund available to Tenant and Resident Associations who hold Enhanced TRA Meetings. The EIB allocation available to each TRA is based upon the number of properties in the TRA’s catchment area. The figure is worked out by the number of properties multiplied by the sum £25.25.
The EIB can be used to pursue a wide variety of projects. The two main criteria required of EIB proposals are: 1) the item must serve to improve the communal area, and 2) Hackney Homes have the requisite in-house capacity to carry out the request.
TRAs are encouraged to decide on EIB submissions as soon as possible in the year. Submissions will be accepted by Hackney Homes between May – September; the final date for submissions is the 30th September 2010.
Types of works requested under the EIB The information below is intended to provide an indication of the type of project that TRAs can request through their EIB allocation. This is not an exhaustive list. For a fuller selection and budget prices please refer to the “EIB Item Catalogue” provided in your pack.
Planned Maintenance; works such as painting, minor structural works and repairs, fencing, paving, tarmacadum, tiling, and flooring.
Sign Services; the supply and fitting of notice boards (wall-mounted or free-standing) and signs that can be tailored to specific functions (e.g. ‘No Dog Fouling,’ ‘No Ball Games,’ etc.).
Grounds Maintenance; works such as the planting of flowers, shrubs and trees, the pruning of trees, and the fitting of planters.
Play Sites; in particular works associated with playgrounds: the installation of play equipment, the laying of safe-surfacing or tarmac, and upgrade works to gates and fencing of playgrounds.
Electrical Work; works such as internal and external lighting, and the installation of wall-pack lighting.
- The period for submissions is 1st May – 30th September 2010; any submissions from the 30th September will be refused.
- The financial year covers the period 1 April – 31 March of the following year.
- During ETRA meetings the TRA needs to:
a) Discuss proposals for projects funded through the EIB.
b) Confirm their choice with the Estate Manager.
- The Estate Manager will then note project requests on the ETRA Enquiry Form and submit this to Hackney Homes. Hackney Homes will then progress the works:
a) The project is logged on a central database for record-keeping purposes.
b) The project is then submitted to the relevant service area for costing.
- The costing will be checked against the TRA’s available money allocation
- Upon receipt of estimates, if it is within the TRA’s budget limit, we will proceed as set out below:
a) A Job Ticket is raised by Property Services.
b) The Estate Manager is provided with details of the Job Ticket.
c) The work is carried out.
d) The central database is updated and the Estate Manager informed of the status of EIB works in advance of the next ETRA meeting. If the quotes are above the TRA’s budget limit we will contact the TRA to advise of the need for alternative requests to be provided at their next (second) ETRA meeting.
- As a first point of contact, any enquiries should be directed to your Estate Manager. Updates will be provided to the Estate Manager as a matter of course on the progress of EIB submissions.
- For further queries David Mulligan (Resident Services) and Johanna Evans (Property Services) can be contacted for updates:
Resident Participation Support Officer
Tel: 020 8356 4369
Resident Liaison Officer
Tel: 020 8356 3960
Generic Email address
- Should a TRA be unhappy about how their EIB request has been handled the issue can be escalated by contacting Clive Taber or Martin Weaver.
Neighbourhood Contracts Manager
Tel: 020 8356 2058
Head of Planned Maintenance
Tel: 020 8356 1658
- If the TRA remains dissatisfied they can write to Jim Paterson, Interim Divisional Head of Building Maintenance.
Interim Divisional Head of Building Maintenance
6-15 Florfield Road
London, E8 1DT
XI. The structure for escalation of an issue is:
(Interim Divisional Head of Building Maintenance)
(Head of Planned Maintenance)
(Resident Liaison Officer)
(Neighbourhood Contracts Manager)
(Resident Participation Support Officer